Overview
Administrative/Operations Specialist Jobs in Phoenix, AZ at Biogensys
Title: Administrative/Operations Specialist
Company: Biogensys
Location: Phoenix, AZ
We are hiring anAdministrative/Operations Specialistfor one of our clients inPhoenix, AZ.Job Description
Performs a variety of specialized administrative tasks related to the procurement of goods and services including transcription of meeting notes, completing paperwork, file management, and drafting and managing correspondence.
Assists the Purchasing & Contracts Unit with various tasks such as
Input and maintenance of the SharePoint contract portal and all associated contract files
Creation and maintenance of purchase orders and purchase folders
Scanning and preserving electronic documents
Participating in the contract development phase by creating initial contract documents and routing for signatures and approvals o reviewing expiring contracts for possible extensions and processing amendments as necessary.
Assembling solicitation review documents and evaluation matrix including summarizing notes for file o preparation of contracts and contract amendments
Review and respond to correspondence received by vendors o updating of program forms
Assists with preparation of presentations, reports, and other documents containing complex financial information and data.
Works on several major projects simultaneously and follows through on tasks that are needed or assigned by the Procurement Supervisor
Plan, organize, and prioritize own work to meet deadlines and accomplish assigned tasks within established timelines, including maintaining accurate records and files.
Assists in the Solicitation process from beginning to end with a comprehensive understanding of process
Serves as primary point of contact and processes all requests for Fingerprint Cards
Research, acquire, and evaluate appropriate data for effective problem solving and/or decision-making
Interacts and communicates regularly with various other departments within Maricopa County and with external partners engaged in the ongoing public health response.
Schedules and sets up meetings and webinars, prepares agendas and handouts, prepares briefings and information; anticipates problems associated with scheduling, meetings, reports, and creates alternate solutions.
Supports the development of Finance (Response Operations) Section policies and procedures.
Skills Required
All Microsoft applications Ability to effectively communicate in oral and written communication. ability to read contracts. knowledge of purchasing or contracting.
Skills Preferred
Previous experience in a public health or government setting with emphasis on finance, accounting, and grant management.
Ability to exercise discretion and apply independent judgment
Intermediate to advanced proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint, TEAMS, etc.).
Experience that demonstrates working independently to complete job assignments or demonstrates the ability to self-direct in a deadline driven environment
Experience Required
Three years of responsible clerical and/or administrative experience.
A minimum of one year of previous purchasing or contracting experience.
Experience Preferred
Previous experience in a public health or government setting with emphasis on finance, accounting, and grant management.
Ability to exercise discretion and apply independent judgment
Intermediate to advanced proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint, TEAMS, etc.).
Experience that demonstrates working independently to complete job assignments or demonstrates the ability to self-direct in a deadline driven environment
Educati…
