Administrative Assistant

Overview

Hello humankindness

Located conveniently in the heart of Phoenix, Arizona, St. Joseph’s Hospital and Medical Center is a 571-bed, not-for-profit hospital that provides a wide range of health, social and support services. Founded in 1895 by the Sisters of Mercy, St. Joseph’s was the first hospital in the Phoenix area. More than 125 years later, St. Joseph’s remains dedicated to its mission of caring for the poor and underserved.

We are extremely proud to be a nationally recognized center for quality quaternary care, medical education and research. St. Joseph’s includes the internationally renowned Barrow Neurological Institute, Norton Thoracic Institute, Cancer Center at St. Joseph’s, Ivy Brain Tumor Center, and St. Joseph’s Level I Trauma Center (which is verified by the American College of Surgeons). The hospital is also a respected center for high-risk obstetrics, neuro-rehabilitation, orthopedics, and other medical services. St. Joseph’s is considered a sought-after destination hospital for treating the most complex cases from throughout the world. Every day, approximately 20 percent of the hospital’s patients have traveled from outside of Arizona and the United States to seek treatment at St. Joseph’s.

U.S News & World Report routinely ranks St. Joseph’s among the top hospitals in the United States for neurology and neurosurgery. In addition, St. Joseph’s boasts the Creighton University School of Medicine at St. Joseph’s, and a strategic alliance with Phoenix Children’s Hospital.

St. Joseph’s is consistently named an outstanding place to work and one of Arizona’s healthiest employers. Come grow your career with one of Arizona’s Most Admired Companies.

Look for us on Facebook and follow us on Twitter.

For the health of our community … we are proud to be a tobacco-free campus.

Responsibilities

Summary

Performs complex and confidential administrative and secretarial support for senior level executive(s) or Vice President(s) with little to no supervision.

Responsibilities

Daily Operations

Coordinates meetings and prepares minutes for various committees.

Interacts, problem solves and makes decisions with board members, administration, corporate personnel, hospital staff and clients.

Exercises initiative on behalf of and in best interest of Vice President/Director and department.

Prepares business plan, presentations, spreadsheets and grant/proposal submissions.

Organizes and maintains files, protocols and records.

Prepares budget information, which includes reviewing expense reports.

Monitors budget, ensuring compliance with budgetary guidelines and constraints.

Performs complex and confidential administrative and secretarial support.

Project Planning

Manages projects of moderate to highly skilled nature for senior level executive(s) or Vice President(s) and administrative team.

Serves as facilitator to ensure assigned projects are completed in timely manner.

Prepares reports, statistical data-reports and other documents.

Processes and mails projects.

To be successful in this key role, you must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Must be able to work well under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Note: this position is based on-site; a virtual/remote arrangement is not possible.

Qualifications

Minimum Qualifications:
Experience:
Two (2) years of responsible and varied administrative support duties.

Computer proficiency required.

Education:
High school degree or GED

Preferred:
Five years administrative support experience for senior level executive

College level business courses.

Strong communication skills.

Experience with Google Workspace.

We offer the following benefits to support you and your family:

Medical/Dental/Vision Insurance (no premium for employee benefits)

Flexible spending accounts

Matching 403(b) retirement program

Fully Funded Pension Plan

Paid Time Off (PTO)

Tuition Reimbursement

Employee Assistance Program (EAP)

Available Pay Transparency Information

$27.77 – $40.27 /hour