Administrative Assistant

Posting Date

01/19/23

Application Deadline

01/26/23

Pay Range

Min – 1st Quartile – Mid – Max

$19.00 – $21.38 – $23.75 – $28.50

The expected ENTRY pay range for this position based on experience and equity within the Judicial Branch is $19.00 to $23.75.

This position is non-exempt under the FLSA.

What We Offer

We offer generous paid time off, paid sick leave, and 10 paid holidays! We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives. Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance. Click here to learn more!

Job Type

Classified – Judicial CPR

Department

D800 Superior Court

About the Position

The Administrative Assistant performs complex administrative assignments for the Family Department’s Family Conference Center. The Administrative Assistant will support the program by tracking petitions, scheduling conferences, updating case information, assisting customers, and working with court staff.

Want to learn more about this opportunity and others within Maricopa County Judicial Branch? Visit with us on February 15, 2023, between 11:00 am – 7:00 pm, for the Maricopa County Inaugural Career Fair & Community Expo at Chase Field! Representatives will be available to talk with you about job opportunities and the services we provide to our communities.

Bring your resumes and see what the Judicial Branch has to offer!

ABOUT THE SUPERIOR COURT:
The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidenced-based practices that improve the safety of our community and ensure the public’s trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision of excellence and the principles inherent in the Rule of Law…every person, every day, every time. We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety.

POSITION QUALIFICATIONS

We recognize your time is valuable, so please apply if you meet the following required qualifications:

Education:
High School diploma or GED

Experience:
Three (3) years of responsible clerical and/or administrative experience

OR

Combined education and experience qualifications:
Post-secondary education may substitute for the required experience on a year-for-year basis.

Our Preferred Candidate has:
Two (2) or more years of experience working in the court system/legal environment

Knowledge of Family Court procedures, legal terminology, and the legal requirements of

processing court documents

Knowledge, skills, and abilities:
Knowledge of:
Office practices, procedures, and clerical processes

Principles of customer service

Microsoft Office applications (Outlook, Word, Excel, Teams)

Skill in:
The use of standard office equipment

Typing/data entry

Ability to:
Plan, organize and maintain a heavy workload

Work independently, exercise judgement in supplying information from confidential files and records

Establish and maintain effective working relationships

Evaluate information and recommend appropriate action

Learn new software applications

ESSENTIAL JOB TASKS

(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)

Provides administrative support for the Family Department’s Family Conference Center Unit.

Serves as the point of contact for Family Conference Center and responds to inquiries from internal and external customers.

Updates case management system (iCIS), statistical reports, and procedures.

Tracks petitions, schedules, and coordinates conferences.

Research cases, makes arrangements for Interpreters, and processes various paperwork (Minute Entry referrals, Dismissal Notices, No Show Fee Orders, etc.).

Performs general clerical duties to include but not limited to, answering phones, photocopying, scanning, faxing, generating notices, mailing, and data entry.

Working conditions:
While performing the duties of this job, the employee is regularly required to speak clearly and hear; see details of objects that are less than a few feet away; sit for long periods of time; stand, walk, use hands to finger, handle, or feel; reach with hands and arms; and occasionally push, pull or lift up to 20 pounds.

Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department.

Additional Information

Attention Current Maricopa County Employees: As of 1/1/2022, the Judicial Branch of Arizona in Maricopa County formalized itself as a separate entity and employer from Maricopa County.

Judicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs.

Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances.

All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background and/or fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant.

Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department.

The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer.

Apply Now!